To ensure that your application is processed successfully please include a copy of:

  1. Proof of hours (Blue book, ROE, letters from previous employers)
  2. All required safety tickets (CSTS, Fall Protection, H2S Alive)

Office Administrator

Edmonton, Alberta

Reporting to the Human Resources Manager, the Office Administrator is responsible for managing the administration of payroll and accounting functions at the corporate level in support of all branches and projects. This position is also responsible for the day-to-day office administration of the office.

Job Duties & Responsibilities

  • Office Administration
  • Ensures the phones are answered in a professional manner; takes messages or redirects calls as required
  • Complete time entry as needed
  • Act as backup/support for payroll
  • Maintains filing for employee records and accounts payable and receivable
  • Maintains and orders office supplies
  • Ensures employee safety files and reminders are maintained up monthly updates sent to managers
  • Assist with other projects as assigned
  • Branch/Project Administration Support
  • Enters accounts payables in a timely manner and ensures the accounts are approved by management and the accounts payable department before posting
  • Manages the accounts receivables by creating invoices, ensures the accounts are approved by management and the accounts receivable department and emails to consultants for signatures
  • Assists the manager with data entry, specifically the credit card summary and fuel logs
  • Safety is everyone’s responsibility and you are responsible to look out for yourself and those around you

 Education & Experience

  • Minimum 1 year experiences in an administrative role
  • Post-secondary diploma or degree in a related field would be an asset
  • Proficient in Microsoft Office suite

Skills

  • Strong interpersonal, communication, customer service skills
  • Ability to make decisions and problem solve in a complex environment
  • Attention to detail
  • Ability to analyse, take initiative and be adaptable
  • Strong organizational time management skills
  • Ability to multitask and prioritize multiple demands
  • Ability to maintain confidentiality

Physical & Other Requirements

  • Ability to sit for long periods and ensure proper ergonomics
  • Ability to work at a computer station for long periods
  • Ability to lift and bend

 Key Competencies

  • Managing Suppliers & Contractors – Ability to maintain strong relationships with suppliers and contractors
  • Safety – Ensures health and safety is a daily focus by acting in a safe manner at all times

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